Bylaws of the Roanoke Island Presbyterian Church

Manteo, North Carolina

I.  Statement of Purpose or Mission
Roanoke Island Presbyterian Church, Manteo, North Carolina, has been called by God and organized to proclaim the good news of Jesus Christ, to equip the saints for the work of ministry, to minister to the needs of members of the congregation and residents of the community, and to promote peace and justice in the world.
II.  Relation to the Presbyterian Church (U.S.A.)
The Roanoke Island Presbyterian Church is a member church of the Presbytery of New Hope in the Mid-Atlantic Synod of the Presbyterian Church (U.S.A.).
 
III. Governance of the Church
This church shall be governed in accordance with the Constitution of the Presbyterian Church (U.S.A.). Consistent with that Constitution, these bylaws shall provide specific guidance for this church. Robert’s Rules of Order (Newly Revised) shall be used for parliamentary guidance.
 
IV.  Meetings of the Church
There shall be an annual meeting of the congregation in January, at which at least the following business shall be presented: annual reports from organizations and the session (information only); financial report for the preceding year; budget for the current year (information only), changes in the terms of call for the pastor(s), nominating committee report for church officers, electing members to serve on the nominating committee. Special meetings may be called by the session. Such calls shall state clearly the purpose of such special meetings, and business shall be restricted to that which is specified in the call.
 
V.  Notice of Meetings

Adequate public notice of all congregational meetings shall be given, including notice given at regular services of worship prior to the meeting. Eight days notice may be given: the Sunday prior and the Sunday of the meeting.

VI.  Moderator
The pastor shall moderate the meetings. If there are co-pastors, they shall alternately preside at meetings. When the church is without a pastor, the moderator appointed by the presbytery shall preside. If it is impractical for the pastor or moderator of the session appointed by the presbytery to preside, he or she shall invite, with the concurrence of the session, another minister of the presbytery to preside. When this is not expedient, and when both the pastor or the moderator concur, a member of the session may be invited to preside.
 
VII. Secretary
The clerk of session shall serve as secretary. If the clerk is not present or is unable to serve, the congregation shall elect a secretary.
 
VIII. Minutes of the Meeting
The minutes of the meeting recorded by the secretary shall be attested by the moderator and the secretary and recorded in the minute book of the session.
 
IX.  Quorum for the Meeting

The quorum of a meeting of the congregation shall be the moderator, the secretary, and one-tenth of the active members, but under no circumstances shall it be fewer than seven (7) of the active members of the congregation. Consistent with the laws of the state of North Carolina, a quorum shall be ten percent of the active members on corporate matters. The secretary shall determine that a quorum is present. All active members of the congregation present at either annual or special meeting are entitled to vote. Consistent with the laws of the state of North Carolina, voting is restricted to active members age eighteen (18) or above. Voting by proxy is not allowed consistent with the law of the state of North Carolina.

X.  Incorporation

The congregation shall cause a corporation to be formed in accordance with the laws of the state of North Carolina. Consistent with the laws of this state, both ecclesiastical and corporate business may be conducted at the same meeting of the congregation. Since the pastor or moderator is not a member of the corporation, consistent with Article VI, a member of the session shall be invited to moderate the meeting when corporate matters appear on the agenda. The elders serving on the session shall serve at the same time as trustees.

XI.  Nominating Committee
The congregation shall form a nominating committee in the following manner:
  • There shall be five (5) active members on the nominating committee (at least three from the congregation at large).
  • One of the members shall be ruling elder who is currently serving on the session and one deacon currently serving.
  • The pastor shall be a member ex-officio and without vote.
  • Full opportunity shall always be given to the congregation for nomination from the floor of the congregational meeting by any active member of the congregation.
  • A majority of all active members present and voting shall be required to elect.

XII. Elders

The congregation shall elect elders divided into three classes as nearly equal as possible, one class of whom shall be elected each year in the fall at a congregational meeting for a three-year term. No elder shall serve for consecutive terms, either full or partial, aggregating more than six years. An elder having served a total of six years shall be ineligible for reelection to the session for a period of at least one year.

 
The session, at its first meeting following the annual Congregational meeting, shall elect an elder to serve as clerk and shall form such committees as necessary to carry out its work. At that same meeting of the session, the session shall annually elect a treasurer. A quorum for the session shall be the pastor or other presiding officer and three (3) of the elders.
 
XIII. Deacons
The congregation shall elect deacons divided into three classes as nearly equal as possible, one class of whom shall be elected each year in the fall at a congregational meeting for a three-year term. No deacon shall serve for consecutive terms, either full or partial, aggregating more than six years. A deacon having served a total of six years shall be ineligible for reelection to the board of deacons for a period of at least one year.

 

The board of deacons, at its first meeting following the annual congregational meeting, shall elect a moderator and a secretary from among its members and shall form such committees as necessary to carry out its work.

 

The pastor shall be an advisory member of the board of deacons. A quorum for the board of deacons shall be one third of the members, including the moderator. As of November 12, 2017, the diaconate is suspended for at least a year. Until the diaconate is reinstated, the Session will be responsible for carrying out the work of deacons. Another congregational meeting will be required for a vote to restart the diaconate.

XIV. Vacancies
Vacancies on the session or the board of deacons may be filled at a special meeting of the congregation or at the annual meeting, as the session may determine.
 
XV. Amendments
These bylaws may be amended subject to the Articles of Incorporation, the laws of the state of North Carolina and the Constitution of the Presbyterian Church (U.S.A.) by a two-thirds vote of the voters present, providing that the proposed changes in printed form shall have been distributed at the same time as the call of the meeting at which the changes are voted upon.

 

Approved at the Congregational Meeting, June 17, 2011
Revised at the Congregational Meeting, November 17, 2013
Revised at the Congregational Meeting, January 18, 2015
Revised at the Congregational Meeting, October 18, 2015

Revised at the Congregational Meeting, November 12, 2017